The Implementation Handbook is designed to provide project implementation guidance to Grantees awarded funds through Community Development Block Grant (CDBG) programs (e.g., CDBG-CV, CDBG-ED, CDBG-PF, CDBG-PFED, and CDBG-PLNG) administered by the Department of Administration (DOA) - Division of Energy, Housing and Community Resources (DEHCR) - Bureau of Community Development (BCD). Some documents are also applicable to other federally funded grant programs administered by DEHCR.
Cover (PDF)
Table of Contents (PDF)
Chapter 1: Introduction (PDF)
Chapter 2: Administrative Requirements (PDF)
Chapter 3: Procurement and Contracting (PDF)
Chapter 4: Environmental Review (PDF)
Chapter 5: Acquisition/Relocation (PDF)
Chapter 6: Equal Opportunity, Fair Housing and Section 3 (PDF)
Chapter 7: Labor Standards (PDF)
Chapter 8: Financial Management (PDF)
Chapter 9: Reporting (PDF)
Chapter 10: Project Completion (PDF)
Appendix A: Acronyms (Word)
Appendix B: Important Websites (Word) (Listing by Chapter)
2-A: File Checklist (Word) 2-B: Self-Monitoring Checklist (Word) 2-B: Self-Monitoring Checklist [Part 7C Only - Individual Contractor Checklist] (Word)
2-A: File Checklist (Word)
2-B: Self-Monitoring Checklist (Word)
2-B: Self-Monitoring Checklist [Part 7C Only - Individual Contractor Checklist] (Word)
3-A: Procurement Policies - Examples (Word) 3-B: Potential Conflict of Interest Disclosure (Word) 3-B(1): Potential Conflict of Interest Disclosure - Example (PDF) 3-C: 24 CFR 570.489(h) Conflict of Interest Clause (PDF) 3-D: Lobbying Certification (Word) 3-D(1): Lobbying Certification - Example (PDF) 3-E: Disclosure of Lobbying Activities (PDF) 3-F: Overview of Procurement Method Options (PDF) 3-G: RFP Template (Word) 3-H: RFQ Template (Word) 3-I: Contract Attachment Insertions Summary (PDF) 3-J: Build America, Buy America (BABA) Requirements - Contract Insertion (PDF) 3-K: Build America, Buy America (BABA) Project-Specific Waiver Request Form (Word) 3-L: Contractor/Purchaser BABA Compliance Self-Certification Form (Word) 3-M: Contractor/Purchaser BABA Covered Materials List (Excel) 3-N: Summary of BABA Documents & Requirements (PDF)
3-A: Procurement Policies - Examples (Word)
3-B: Potential Conflict of Interest Disclosure (Word)
3-B(1): Potential Conflict of Interest Disclosure - Example (PDF)
3-C: 24 CFR 570.489(h) Conflict of Interest Clause (PDF)
3-D: Lobbying Certification (Word)
3-D(1): Lobbying Certification - Example (PDF)
3-E: Disclosure of Lobbying Activities (PDF)
3-F: Overview of Procurement Method Options (PDF)
3-G: RFP Template (Word)
3-H: RFQ Template (Word)
3-I: Contract Attachment Insertions Summary (PDF)
3-J: Build America, Buy America (BABA) Requirements - Contract Insertion (PDF)
3-K: Build America, Buy America (BABA) Project-Specific Waiver Request Form (Word)
3-L: Contractor/Purchaser BABA Compliance Self-Certification Form (Word)
3-M: Contractor/Purchaser BABA Covered Materials List (Excel)
3-N: Summary of BABA Documents & Requirements (PDF)
4-A: Environmental Review Process (PDF)
4-B: Statement of Activities (Word) 4-C: Statutory Checklist (Word) 4-E: Determination of Exemption (Word) 4-F: Notice of Intent to Request Release of Funds (Word) 4-G: Combined Notice of Findings and Notice of Intent to Request Release of Funds (Word) 4-H: Request for Release of Funds & Certification (PDF)4-H(1): Request for Release of Funds & Certification Instructions (PDF)4-I: Environmental Report (Word) 4-J: Letter Seeking Review of Project (Word) 4-K: Memorandum for Mailing of Combined Notice (Word)
4-B: Statement of Activities (Word)
4-C: Statutory Checklist (Word)
4-E: Determination of Exemption (Word)
4-F: Notice of Intent to Request Release of Funds (Word)
4-G: Combined Notice of Findings and Notice of Intent to Request Release of Funds (Word)
4-H: Request for Release of Funds & Certification (PDF)
4-H(1): Request for Release of Funds & Certification Instructions (PDF)
4-I: Environmental Report (Word)
4-J: Letter Seeking Review of Project (Word)
4-K: Memorandum for Mailing of Combined Notice (Word)
5-A: Relevant State and Federal Rules for Acquisition and Relocation (PDF)5-B: Informational Notice to Owner (Word)5-C: Voluntary Acquisition Process (PDF)5-D: Involuntary Acquisition Process (PDF)5-E: Sole Benefit to Owner Letter (Word)5-F: Relocation Planning/Process and Advisory Services (PDF)5-G: LMI Housing Relocation Assistance (PDF)5-H: Relocation Claims and Payments (PDF)5-I: Relocation Compensation Rules and Limits (PDF)5-J: Chapter Adm 92.20 Acquisition/Relocation File (PDF)5-K: Acquisition/Relocation Monitoring Checklist (Word)5-L: Notice of Acquisition-Relocation to DEHCR (Word)5-M: Waiver Valuation (Word)5-N: Waiver of Appraisal and FMV (Word)
5-A: Relevant State and Federal Rules for Acquisition and Relocation (PDF)
5-B: Informational Notice to Owner (Word)
5-C: Voluntary Acquisition Process (PDF)
5-D: Involuntary Acquisition Process (PDF)
5-E: Sole Benefit to Owner Letter (Word)
5-F: Relocation Planning/Process and Advisory Services (PDF)
5-G: LMI Housing Relocation Assistance (PDF)
5-H: Relocation Claims and Payments (PDF)
5-I: Relocation Compensation Rules and Limits (PDF)
5-J: Chapter Adm 92.20 Acquisition/Relocation File (PDF)
5-K: Acquisition/Relocation Monitoring Checklist (Word)
5-L: Notice of Acquisition-Relocation to DEHCR (Word)
5-M: Waiver Valuation (Word)
5-N: Waiver of Appraisal and FMV (Word)
6-A: Equal Opportunity Clause for Contracts (PDF)6-B(1): Section 3 Contract Requirement [Pre-11/30/2020 Awards] (PDF)6-B(2): Section 3 Contract Requirement [Post-11/30/2020 Awards] (PDF)6-C: Affirmative Action Requirements (Word)6-D: Equal Opportunity Clause for Construction Contracts (PDF)6-E: Accessibility Self-Evaluation Checklist (Word)6-F: 2nd Citizen Participation Public Hearing Certification (Word)6-G: Public Hearing #2 Notice Template (Word)
6-A: Equal Opportunity Clause for Contracts (PDF)
6-B(1): Section 3 Contract Requirement [Pre-11/30/2020 Awards] (PDF)
6-B(2): Section 3 Contract Requirement [Post-11/30/2020 Awards] (PDF)
6-C: Affirmative Action Requirements (Word)
6-D: Equal Opportunity Clause for Construction Contracts (PDF)
6-E: Accessibility Self-Evaluation Checklist (Word)
6-F: 2nd Citizen Participation Public Hearing Certification (Word)
6-G: Public Hearing #2 Notice Template (Word)
7-A: Davis-Bacon Applicability Summary (PDF)7-B: Davis-Bacon and Related Acts [DBRA] (PDF)7-C: Labor Standards Officer Designee (Word)7-D: Record of Wage Decision Selection (Word)7-E: Additional Classification Report - Request form (PDF)7-F: Advertisement for Bids (Word)7-G: Federal Labor Standards Provisions [4010] (PDF)7-H: Notice of Contractor Award (Word)7-I: Pre-Construction Meeting Discussion Items (PDF)7-J: Pre-Construction Checklist for Contractors (Word)7-K: Pre-Construction Report Format (Word)7-L(1): WisDOT Payroll Record - Template (Excel)7-L(2): WisDOT Payroll Compliance Statement - Template (Word)7-L(3): USDOL Payroll Record Form WH-347 - Template (Fillable PDF)7-L(3) USDOL Payroll Record Form WH-347 - Template (fillable web-based form)7-M: Statement of Compliance (Word)7-N: Record of Employee Interview (Word)7-O: Section 5.7 Enforcement Report (Word)7-P: Final Labor Standards Compliance Report (Word)7-Q: Force Account Affidavit (Word)7-R: MBE/WBE/DBE & Section 3 Web Resources (PDF)7-S: Employer Rights Poster (Davis-Bacon Poster - WH-1342)7-T: CDBG Project Sign Specs (PDF)7-T: CDBG Project Sign Specs (Word)7-T(1): DEHCR Logo7-T(2): DOA Logo
7-A: Davis-Bacon Applicability Summary (PDF)
7-B: Davis-Bacon and Related Acts [DBRA] (PDF)
7-C: Labor Standards Officer Designee (Word)
7-D: Record of Wage Decision Selection (Word)
7-E: Additional Classification Report - Request form (PDF)
7-F: Advertisement for Bids (Word)
7-G: Federal Labor Standards Provisions [4010] (PDF)
7-H: Notice of Contractor Award (Word)
7-I: Pre-Construction Meeting Discussion Items (PDF)
7-J: Pre-Construction Checklist for Contractors (Word)
7-K: Pre-Construction Report Format (Word)
7-L(1): WisDOT Payroll Record - Template (Excel)
7-L(2): WisDOT Payroll Compliance Statement - Template (Word)
7-L(3): USDOL Payroll Record Form WH-347 - Template (Fillable PDF)
7-L(3) USDOL Payroll Record Form WH-347 - Template (fillable web-based form)
7-M: Statement of Compliance (Word)
7-N: Record of Employee Interview (Word)
7-O: Section 5.7 Enforcement Report (Word)
7-P: Final Labor Standards Compliance Report (Word)
7-Q: Force Account Affidavit (Word)
7-R: MBE/WBE/DBE & Section 3 Web Resources (PDF)
7-S: Employer Rights Poster (Davis-Bacon Poster - WH-1342)
7-T: CDBG Project Sign Specs (PDF)
7-T: CDBG Project Sign Specs (Word)
7-T(1): DEHCR Logo
7-T(2): DOA Logo
8-A: Eligible Costs Timeline (PDF)8-B: DOA-6456 Authorization for Direct Deposit (PDF)8-C: DOA-6457 Address Update - For Paper Checks (PDF)8-D: Financial Management Contact Person (Word)8-E: Signature Certification (Word)8-G: Cash Control Register (Excel)8-G(1): Cash Control Register - Example (Excel)8-H: CDBG Disbursement Journal (Excel)8-H(1): CDBG Disbursements Journal - Example 1 (Excel)8-H(2): CDBG Disbursements Journal - Example 2 (Excel)8-I: Matching Funds Journal (Excel)8-I(1): Matching Funds Journal - Example 1 (Excel)8-I(2): Matching Funds Journal - Example 2 (Excel)8-J: W-9 Request for Taxpayer Identification Number and Certification (PDF)
8-A: Eligible Costs Timeline (PDF)
8-B: DOA-6456 Authorization for Direct Deposit (PDF)
8-C: DOA-6457 Address Update - For Paper Checks (PDF)
8-D: Financial Management Contact Person (Word)
8-E: Signature Certification (Word)
8-G: Cash Control Register (Excel)
8-G(1): Cash Control Register - Example (Excel)
8-H: CDBG Disbursement Journal (Excel)
8-H(1): CDBG Disbursements Journal - Example 1 (Excel)
8-H(2): CDBG Disbursements Journal - Example 2 (Excel)
8-I: Matching Funds Journal (Excel)
8-I(1): Matching Funds Journal - Example 1 (Excel)
8-I(2): Matching Funds Journal - Example 2 (Excel)
8-J: W-9 Request for Taxpayer Identification Number and Certification (PDF)
9-A: Semi-Annual Summary Narrative (Word)9-B: Semi-Annual Summary Narrative Instructions (PDF)9-C: CDBG Project Data Report (Excel)9-C(1): CDBG Project Data Report Instructions (PDF)9-F: CDBG Jobs Project Employee Self Certification Report (Word)9-F(1): CDBG Jobs Project Employee Self Certification Forms9-G: Single Audit Statement - Audit Required (Word)9-H: Single Audit Statement - Audit NOT Required (Word)9-G&H(1): Single Audit Statement Examples (PDF)9-I(1): Client Income Certification Report (Word)9-I(2): CDBG-CV Client Income Certification Report (Word)9-J: Client Income Certification Form (Word)9-K: Section 3 Employee Income Certification [post-11-30-20 Awards] (Word)9-L: Section 3 Business Concern Certification (Word)9-M: Contractor Section 3 Report (Excel)9-M(1): Contractor Section 3 Report Instructions (PDF)
9-A: Semi-Annual Summary Narrative (Word)
9-B: Semi-Annual Summary Narrative Instructions (PDF)
9-C: CDBG Project Data Report (Excel)
9-C(1): CDBG Project Data Report Instructions (PDF)
9-F: CDBG Jobs Project Employee Self Certification Report (Word)
9-F(1): CDBG Jobs Project Employee Self Certification Forms
9-G: Single Audit Statement - Audit Required (Word)
9-H: Single Audit Statement - Audit NOT Required (Word)
9-G&H(1): Single Audit Statement Examples (PDF)
9-I(1): Client Income Certification Report (Word)
9-I(2): CDBG-CV Client Income Certification Report (Word)
9-J: Client Income Certification Form (Word)
9-K: Section 3 Employee Income Certification [post-11-30-20 Awards] (Word)
9-L: Section 3 Business Concern Certification (Word)
9-M: Contractor Section 3 Report (Excel)
9-M(1): Contractor Section 3 Report Instructions (PDF)
10-A: Project Completion Report (Word)10-B: Financial Certification of Completion (Word)
10-A: Project Completion Report (Word)
10-B: Financial Certification of Completion (Word)
The CDBG Implementation Training Presentation Slides document (covering all Handbook Chapters) may be accessed on the Training & Technical Assistance page.
