CDBG Implementation Handbook

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The Implementation Handbook is designed to provide project implementation guidance to Grantees awarded funds through Community Development Block Grant (CDBG) programs (e.g., CDBG-CV, CDBG-ED, CDBG-PF, CDBG-PFED, and CDBG-PLNG) administered by the Department of Administration (DOA) Division of Energy, Housing and Community Resources (DEHCR) - Bureau of Community Development (BCD)​​.  Some documents are also applicable to other federally funded ​grant programs administered by DEHCR​.​



Table of Contents

Chapter 1: Introduction

Chapter 2: Administrative Requirements

Chapter 3: Procurement and Contracting

Chapter 4: Environmental Review

Chapter 5: Acquisition/Relocation

Chapter 6: Equal Opportunity Fair Housing and Section 3

Chapter 7: Labor Standards

Chapter 8: Financial Management

Chapter 9: Reporting

Chapter 10: Project Completion

Appendix A: Acronyms

Appendix B: Important Websites (Listing by Chapter)​

​Chapter Attachments/Fillable Forms

2-A: File Checklist

2-B: Self-Monitoring Checklis​t

2-B: Self-Monitoring Checklist (Part 7C Only - Indivi​dual Contractor Checklist)

3-B: Potential Conflict of Interest Disclosure

3-C: 24 CFR 570.489(h) Conflict of Interest Clause

3-D: Lobbying Certification

3-E: Disclosure of Lobbying Activities​

3-F: Overview of Procurement Method Options

3-G: RFP Template

3-H: RFQ Template

3-I: Contract Attachment Insertions Summary

3-J: Build America, Buy America (BABA) Requirements (Contract Insertion)

3-K:​ Build America, Buy America (BABA) Project-Specific Waiver Request Form

4-A: Environmental Review Process​​

4-B: Statement of Activities

4-C: Statutory Checklist

4-E: Determination of Exemption

4-F: Notice of Intent to Request Release of Funds

4-G: Combined Notice of Findings and Notice of Intent to Request Release of Funds

4-H: Request for Release of Funds & Certification​

4-I: Environmental Report

4-J: Letter Seeking Review of Project

4-K: Memorandum for Mailing of Combined Notice

5-B: Informational Notice to Owner

5-E: Sole Benefit to Owner Letter

5-K: Acquisition/Relocation Monitoring Checklist

5-L: Notice of Acquisition-Relocation to DEHCR

5-M: Waiver Valuation

5-N: Waiver of Appraisal-Donation of Property

6-A: Equal Opportunity Clause (EO 11246) For Contractors​

6-B(1): Section 3 Contract Requirements (pre-11/30/2020 Awards)

6-B(2): Section 3 Contract Requirements (post-11/30/2020 Awards)

6-C: Affirmative Action Requirements (EO 11246)

6-D: Federal EEO (EO 11246)​​​​ Construction Contract Specifications (41 CFR 60-4.2)

6-E: Accessibility Self-Evaluation Checklist

6-F: 2nd Citizen Participation Public Hearing Certification

6-G: Public Hearing #2 Notice Template​​

7-B: Davis-Bacon and Related Acts (DBRA)

7-C: Labor Standards Officer Designee

7-D: Record of Wage Decision Selection

7-E: Additional Classification Report

7-F: Advertisement for Bids

7-G: Federal Labor Standards Provisions (4010)

7-H: Notice of Contractor Award

7-I: Pre-Construction Meeting Discussion Items

7-J: Pre-Construction Checklist for Contractors

7-K: Pre-Construction Report Format

7-M: Statement of Compliance

7-N: Record of Employee Interview

7-O: Section 5.7 Enforcement Report

7-P: Final Labor Standards Compliance Report

7-Q: Force Account Affidavit

7-R: MBE/WBE/DBE & Section 3 Web Resouces

7-S: Employer Rights Poster (Davis-Bacon Poster - WH-1342)​

7-T: CDBG Project Sign Specs

8-B: DOA-6456 Authorization for Direct Deposit

8-C: DOA-6457 Address Update (for Paper Checks)

8-D: Financial Management Contact Person

8-E: Signature Certification

8-G: Cash Control Register

8-H: CDBG Disbursement Journal

8-I: Matching Funds Journal

8-J: W-9 Request for Taxpayer Identification Number and Certification

9-A: Semi-Annual Summary Narrative

9-B: Semi-Annual Summary Narrative Instructions

9-C CDBG Project Data Report

9-C1: CDBG Project Data Report Instructions

9-F: CDBG Jobs Project Employee Self Certification Report

9-F(3): CDBG Jobs ​Project Employee Self Certification ​Forms

9-G: Single Audit Statement (Audit Required)

9-H: Single Audit Statement (Audit NOT Required)

9-I(1): Client Income Certification Report

9-I(2): CDBG-CV Client Income Certification Report​​

9-J(1): Client Income Certification Form

9-J(2): CDBG-CV Client Income Certification Form​​​

9-K(1): Section 3 Employee Income Certification (pre-11-30-20 Awards)

9-K(2) Section 3 Employee Income Certification (post-11-30-20 Awards)

9-L: Section 3 Business Concern Certification

9-M: Contractor Section 3 Report

9-M(1): Contractor Section 3 Report Instructions

9-N: CV Microenterprise Self Certification Report

9-O: CDBG-CV Microenterprise Owner Self Certification Forms

9-P: CDBG-CV Microenterprise Employee Self Certification Forms​​

10-A: Project Completion Report

10-B: Financial Certifi​cate of Completion

Training Materials

The CDBG Implementation Training Presentation Slides document (covering all Handbook Chapters) may be accessed on the Training & Technical Assistance​ page.​​