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The Implementation Handbook is designed to provide project implementation guidance to Grantees awarded funds through Community Development Block Grant (CDBG) programs (e.g., CDBG-CV, CDBG-ED, CDBG-PF, CDBG-PFED, and CDBG-PLNG) administered by the Department of Administration (DOA) - Division of Energy, Housing and Community Resources (DEHCR) - Bureau of Community Development (BCD). Some documents are also applicable to other federally funded grant programs administered by DEHCR.
Cover
Table of Contents
Chapter 1: Introduction
Chapter 2: Administrative Requirements
Chapter 3: Procurement and Contracting
Chapter 4: Environmental Review
Chapter 5: Acquisition/Relocation
Chapter 6: Equal Opportunity Fair Housing and Section 3
Chapter 7: Labor Standards
Chapter 8: Financial Management
Chapter 9: Reporting
Chapter 10: Project Completion
Appendix A: Acronyms
Appendix B: Important Websites (Listing by Chapter)
CHAPTER 2 ATTACHMENTS:
2-A: File Checklist2-B: Self-Monitoring Checklist2-B: Self-Monitoring Checklist (Part 7C Only - Individual Contractor Checklist)
2-A: File Checklist
2-B: Self-Monitoring Checklist
2-B: Self-Monitoring Checklist (Part 7C Only - Individual Contractor Checklist)
CHAPTER 3 ATTACHMENTS:
3-A: Procurement Policies (Examples)3-B: Potential Conflict of Interest Disclosure3-B(1): Potential Conflict of Interest Disclosure Template Instructions3-B(2): Potential Conflict of Interest Disclosure (Example)3-C: 24 CFR 570.489(h) Conflict of Interest Clause3-D: Lobbying Certification3-D(1): Lobbying Certification Instructions3-D(2): Lobbying Certification (Example)3-E: Disclosure of Lobbying Activities3-F: Overview of Procurement Method Options3-G: RFP Template3-H: RFQ Template3-I: Contract Attachment Insertions Summary3-J: Build America, Buy America (BABA) Requirements (Contract Insertion)3-K: Build America, Buy America (BABA) Project-Specific Waiver Request Form3-L: Contractor/Purchaser BABA Compliance Self-Certification Form3-M: Contractor/Purchaser BABA Covered Materials List3-N: Summary of BABA Documents & Requirements
3-A: Procurement Policies (Examples)
3-B: Potential Conflict of Interest Disclosure
3-B(1): Potential Conflict of Interest Disclosure Template Instructions
3-B(2): Potential Conflict of Interest Disclosure (Example)
3-C: 24 CFR 570.489(h) Conflict of Interest Clause
3-D: Lobbying Certification
3-D(1): Lobbying Certification Instructions
3-D(2): Lobbying Certification (Example)
3-E: Disclosure of Lobbying Activities
3-F: Overview of Procurement Method Options
3-G: RFP Template
3-H: RFQ Template
3-I: Contract Attachment Insertions Summary
3-J: Build America, Buy America (BABA) Requirements (Contract Insertion)
3-K: Build America, Buy America (BABA) Project-Specific Waiver Request Form
3-L: Contractor/Purchaser BABA Compliance Self-Certification Form
3-M: Contractor/Purchaser BABA Covered Materials List
3-N: Summary of BABA Documents & Requirements
CHAPTER 4 ATTACHMENTS:
4-A: Environmental Review Process
4-B: Statement of Activities4-C: Statutory Checklist4-E: Determination of Exemption4-F: Notice of Intent to Request Release of Funds4-G: Combined Notice of Findings and Notice of Intent to Request Release of Funds4-H: Request for Release of Funds & Certification4-I: Environmental Report4-I(2): Flexible Facilities Program Environmental Report4-J: Letter Seeking Review of Project4-K: Memorandum for Mailing of Combined Notice
4-B: Statement of Activities
4-C: Statutory Checklist
4-E: Determination of Exemption
4-F: Notice of Intent to Request Release of Funds
4-G: Combined Notice of Findings and Notice of Intent to Request Release of Funds
4-H: Request for Release of Funds & Certification
4-I: Environmental Report
4-I(2): Flexible Facilities Program Environmental Report
4-J: Letter Seeking Review of Project
4-K: Memorandum for Mailing of Combined Notice
CHAPTER 5 ATTACHMENTS:
5-B: Informational Notice to Owner
5-E: Sole Benefit to Owner Letter5-K: Acquisition/Relocation Monitoring Checklist5-L: Notice of Acquisition-Relocation to DEHCR5-M Waiver Valuation5-N: Waiver of Appraisal and FMV
5-E: Sole Benefit to Owner Letter
5-K: Acquisition/Relocation Monitoring Checklist
5-L: Notice of Acquisition-Relocation to DEHCR
5-M Waiver Valuation
5-N: Waiver of Appraisal and FMV
CHAPTER 6 ATTACHMENTS:
6-A: Equal Opportunity Clause for Contracts
6-B(1): Section 3 Contract Requirements (pre-11/30/2020 Awards)6-B(2): Section 3 Contract Requirements (post-11/30/2020 Awards)6-C: Affirmative Action Requirements6-D: Equal Opportunity Clause for Construction Contracts6-E: Accessibility Self-Evaluation Checklist6-F: 2nd Citizen Participation Public Hearing Certification6-G: Public Hearing #2 Notice Template
6-B(1): Section 3 Contract Requirements (pre-11/30/2020 Awards)
6-B(2): Section 3 Contract Requirements (post-11/30/2020 Awards)
6-C: Affirmative Action Requirements
6-D: Equal Opportunity Clause for Construction Contracts
6-E: Accessibility Self-Evaluation Checklist
6-F: 2nd Citizen Participation Public Hearing Certification
6-G: Public Hearing #2 Notice Template
CHAPTER 7 ATTACHMENTS:
7-B: Davis-Bacon and Related Acts (DBRA)
7-C: Labor Standards Officer Designee7-D: Record of Wage Decision Selection7-E: Additional Classification Report7-F: Advertisement for Bids7-G: Federal Labor Standards Provisions (4010)7-H: Notice of Contractor Award7-I: Pre-Construction Meeting Discussion Items7-J: Pre-Construction Checklist for Contractors7-K: Pre-Construction Report Format7-M: Statement of Compliance7-N: Record of Employee Interview7-O: Section 5.7 Enforcement Report7-P: Final Labor Standards Compliance Report7-Q: Force Account Affidavit7-R: MBE/WBE/DBE & Section 3 Web Resouces7-S: Employer Rights Poster (Davis-Bacon Poster - WH-1342)7-T: CDBG Project Sign Specs (PDF version)7-T: CDBG Project Sign Specs (Word version)7-T(1): DEHCR Logo7-T(2): DOA Logo
7-C: Labor Standards Officer Designee
7-D: Record of Wage Decision Selection
7-E: Additional Classification Report
7-F: Advertisement for Bids
7-G: Federal Labor Standards Provisions (4010)
7-H: Notice of Contractor Award
7-I: Pre-Construction Meeting Discussion Items
7-J: Pre-Construction Checklist for Contractors
7-K: Pre-Construction Report Format
7-M: Statement of Compliance
7-N: Record of Employee Interview
7-O: Section 5.7 Enforcement Report
7-P: Final Labor Standards Compliance Report
7-Q: Force Account Affidavit
7-R: MBE/WBE/DBE & Section 3 Web Resouces
7-S: Employer Rights Poster (Davis-Bacon Poster - WH-1342)
7-T: CDBG Project Sign Specs (PDF version)
7-T: CDBG Project Sign Specs (Word version)
7-T(1): DEHCR Logo
7-T(2): DOA Logo
CHAPTER 8 ATTACHMENTS:
8-A: Eligle Costs Timeline 8-B: DOA-6456 Authorization for Direct Deposit8-C: DOA-6457 Address Update (for Paper Checks)8-D: Financial Management Contact Person8-E: Signature Certification8-G: Cash Control Register8-G(1): Cash Control Register Example8-H: CDBG Disbursement Journal8-H(1): CDBG Disbursements Journal Example18-H(2): CDBG Disbursements Journal Example28-I: Matching Funds Journal8-I(1): Matching Funds Journal Example18-I(2): Matching Funds Journal Example28-J: W-9 Request for Taxpayer Identification Number and Certification
8-A: Eligle Costs Timeline 8-B: DOA-6456 Authorization for Direct Deposit
8-C: DOA-6457 Address Update (for Paper Checks)
8-D: Financial Management Contact Person
8-E: Signature Certification
8-G: Cash Control Register
8-G(1): Cash Control Register Example
8-H: CDBG Disbursement Journal
8-H(1): CDBG Disbursements Journal Example1
8-H(2): CDBG Disbursements Journal Example2
8-I: Matching Funds Journal
8-I(1): Matching Funds Journal Example1
8-I(2): Matching Funds Journal Example2
8-J: W-9 Request for Taxpayer Identification Number and Certification
CHAPTER 9 ATTACHMENTS:
9-A: Semi-Annual Summary Narrative
9-B: Semi-Annual Summary Narrative Instructions9-C CDBG Project Data Report9-C(1): CDBG Project Data Report Instructions9-F: CDBG Jobs Project Employee Self Certification Report9-F(3): CDBG Jobs Project Employee Self Certification Forms9-G: Single Audit Statement (Audit Required)9-H: Single Audit Statement (Audit NOT Required)9-G&H(1): Single Audit Statement Examples9-I(1): Client Income Certification Report9-I(2): CDBG-CV Client Income Certification Report9-J(1): Client Income Certification Form9-J(2): CDBG-CV Client Income Certification Form9-K(1): Section 3 Employee Income Certification (pre-11-30-20 Awards)9-K(2) Section 3 Employee Income Certification (post-11-30-20 Awards)9-L: Section 3 Business Concern Certification9-M: Contractor Section 3 Report9-M(1): Contractor Section 3 Report Instructions9-N: CV Microenterprise Self Certification Report9-O: CDBG-CV Microenterprise Owner Self Certification Forms-P: CDBG-CV Microenterprise Employee Self Certification Forms
9-B: Semi-Annual Summary Narrative Instructions
9-C CDBG Project Data Report
9-C(1): CDBG Project Data Report Instructions
9-F: CDBG Jobs Project Employee Self Certification Report
9-F(3): CDBG Jobs Project Employee Self Certification Forms
9-G: Single Audit Statement (Audit Required)
9-H: Single Audit Statement (Audit NOT Required)
9-G&H(1): Single Audit Statement Examples
9-I(1): Client Income Certification Report
9-I(2): CDBG-CV Client Income Certification Report
9-J(1): Client Income Certification Form
9-J(2): CDBG-CV Client Income Certification Form
9-K(1): Section 3 Employee Income Certification (pre-11-30-20 Awards)
9-K(2) Section 3 Employee Income Certification (post-11-30-20 Awards)
9-L: Section 3 Business Concern Certification
9-M: Contractor Section 3 Report
9-M(1): Contractor Section 3 Report Instructions
9-N: CV Microenterprise Self Certification Report
9-O: CDBG-CV Microenterprise Owner Self Certification Forms
-P: CDBG-CV Microenterprise Employee Self Certification Forms
CHAPTER 10 ATTACHMENTS:
10-A: Project Completion Report10-B: Financial Certificate of Completion
10-A: Project Completion Report
10-B: Financial Certificate of Completion
The CDBG Implementation Training Presentation Slides document (covering all Handbook Chapters) may be accessed on the Training & Technical Assistance page.
