The Homeless Case Management Services (HCMS) grant program was created through the Temporary Assistance for Needy Families (TANF) block grant program and through Wisconsin Act 59 (statue §16.3085). As such, all funding provided via the grant is subject to TANF rules and regulations. The grant centers on providing families experiencing homelessness intensive case management services across four focus areas. Each year up to 10 annual grants of $50,000 each will be awarded.
For a client to be eligible for the HCMS program, they must meet both the following criteria:
- Be staying in an emergency shelter or motel through a motel voucher program; AND
- Meet an eligible TANF definition of family, categories 1-4, listed below:
- Homeless individuals accompanied by minor children (under age 18 for whom the homeless individuals are legally responsible, or under 19 but a full-time student in high school, working on an equivalency degree, or enrolled in basic vocational or technical education).
- Homeless pregnant individuals.
- Homeless individuals, unaccompanied by children, who are non-custodial parents of children under the age of 18.
- Homeless individuals who are younger than age 25 and accompanied by another person related by blood or marriage.
Please note, families headed by a person under 18 can be served. Priority is given to servicing the first two types of families, however all families as defined above can be served.
Intensive Case Management Services Focus Areas
Families entered into the HCMS grant program must be provided intensive case management services focusing on at least one of the following areas:
- Financial management.
- Ensuring school continuation for children.
- Enrolling unemployed or underemployed parents in W-2 or the Food Share employment and training program.
Eligible Activities & Costs
Eligible activities and funds to cover them are divided into two categories: case management and administrative. Administrative funds can be 0% to 15% of the total grant with the balance being case management funds.
Case management funding should be used for social workers, case managers and associated case management services needed to directly provide intensive case management across the four focus areas to eligible families experiencing homelessness.
Can pay for administrative costs such as, but not limited to, the cost of office space, computers, office supplies, and salaries for agency-wide functions such as accounting. Please note these costs will need to be prorated to reflect the percentage of the staff person's time or the percentage of the resource dedicated to the HCMS program.
The percentage allocation between case management funds and administrative funds will be specified in the grantee's contract.
Eligible applicants are limited to shelter facilities and motel voucher programs housing families experiencing homelessness. Further, to be eligible, applicants are required to use either the Homeless Management Information System (HMIS) database or an HMIS comparable database.
Further information and guidelines on the HCMS grant program can be found in the 2023 HCMS Program Manual.
Application Materials & Timing
Applications for the 2023 grant year were posted on February 16, 2023, and were due March 27, 2023, at 11:59PM CST. Applicants were scored, based on their application using the application scorecard, and then were ranked. The top ten applicants were awarded grants. The performance period will run from July 1, 2023, until June 30, 2024.
2023 HCMS Application (Closed)
2023 HCMS Application Scorecard (Closed)
The application for the 2024 grant year will be posted in February or March of 2024 (subject to change).
2023 HCMS Grant Recipients
A list of the 10 grantees and award amounts can be found here: 2023 HCMS Grantees and Award Amounts.
A list of the grantees' client referral contacts, program managers and counties served can be found here: 2023 HCMS Grantees Contact List.
Helpful Links, Resources & Tools
- WI Statue creating the HCMS grant program can be found at: Wisconsin Legislature: §16.3085.
- Information on TANF can be found at: Temporary Assistance for Needy Families (TANF) | The Administration for Children and Families (hhs.gov).
- 2023 HCMS Information:
- 2023 HCMS Program Manual.
- 2023 HCMS Grantees Contact List.
- Sample Forms
- All Grantee Training Presentation
- 2023 HCMS All Grantee Training Presentation.
- 2023 HCMS All Grantee Training Recording - Part 1.
- Covers program background, client eligibility and prioritization, intensive case management, eligible/ineligible costs, funding limitations and contract amendments, client files, and reporting (including HMIS training).
- 2023 HCMS All Grantee Training Recording - Part 2.
- Covers key polices, monitoring, financial management, payment requests, financial updates, key dates and additional resources.
All questions on the HCMS grant can be directed towards the Grant Specialist, Emily Bourne, at:
If you or someone you know is looking for help, please visit the What Assistance Is Available to Me? section of this site for a list of programs, services, and assistance available by county. If you have questions, please contact DOASupportiveHousing@wisconsin.gov.